Online Examination System

MKCL Arabia has the most recent online examination system that is successfully applied in preparatory years at King Saud, King Faisal and Taibah Universities. This system has been used to hold more than 400000 exam sessions for 20000 students annually with an average of 20 online examinations for each student. Online examination system of computer curriculum for common first year at King Saud University shall be offered in  bilingual both Arabic/English. It is worth noting that the common first year  is responsible for providing examination laboratories, hosting servers applications, computer networks and all Operating Systems (OSs).

More details

In the context of this bid, MKCL Arabia is committed to supply and install online examination system by the following features and specifications:
  • The system consists of Question Bank that supports the most latest Office 2016 versions and provides theoretical and practical questions.
  • User account for each student to access the system.
  • Practical examinations for special skills of computer basics curriculum.
  • Student results reports
  • Managing security of information through private permissions for trainers and trainees
  • Providing tools to create the Content of Education and Question Bank.
  • Possibility of communicating with student’s section and the trainer.
  • Multi-media support.
  • Managing high- storage server and saving users’ database to the extent that it could accept at least 12000 users.
  • Ability to manage the system through Internal Networks (LAN) and Internet.
  • Questions are randomly provided based on preparing papers. Question Bank are provided according to difficulty levels and topics related to the course. In addition, the arrangement of questions is changeable once they are provided for each student.

The following are some patterns of objective evaluation questions:

  • MCQ with only one correct answer.
  • MCQ with several correct answers.
  • True or false questions.
  • Questions of filling the gap, and setting up an appropriate time and the maximum number for words.
  • Questions of identifying shapes and pictures.
  • Questions on text-to-speech.
  • Questions on audio text.
  • Questions on video show.
  • A database to secure all the data on central server.
  • Backup Mechanism and grouping on specialized archive.
  • Reviewing reports related to the exams and passing them.
  • Students could revise the questions and return back to them later.
  • Displaying time remaining for students.
  • Possibility of granting additional time by teachers and system administrator.
  • Data flow encryption.
  • Statistics on all exams and questions.
  • Ability to of randomizing the questions.
  • Encrypting and maintaining data flow from tampering with devices by imposing restrictions that prevent any abuses.
  • Teaching staff control panel with the possibility of adding questions according to a certain chapter or topic and control the questions presented on students’ devices.
  • Applying on students’ devices is fully aligned with touch interaction system.
  • Questions support files and videos.
  • Possibility of showing results immediately.
  • Adding logo of University to the exam.
  • English and Arabic bilingual support.
  • Ability to continue the exam in the case of network interruption.
  • Supporting, storing, and classifying all questions according to the trainer, the subject, or the chapter.
  • Question bank of the university.
  • Online examination system that allows to test all the students through tablet, laptop, or computer.
  • Providing technical and administrative support for transferring all exams, including final, midterm, and regular exams, into online examination, in addition to making required statistics from University including statistics of students’ number and their conditions, as well as leaks and statistics that is concerned with students’ study in the university.
  • Training teachers and technicians to manage and use exams system.
  • Maintenance and assurance works, as well as examination system update throughout the term of the contract.
  • Ability to control high-speed server to manage and save users’ database.
  • E-Assessment Management System performs all major required functions, (for example: students’ enrolment, exam sessions initialization, download exam questions on the system, undertake all settings of holding an exam, issue exam sheets and templates, and provide necessary reports after each exam).
  • Identification of personality: examination system allows verification of identity of students every time they submit the exam through a separate user account for each student.
  • Providing flexible user’s interface supporting Arabic language: System provides flexible graphical user’s interface in terms of easy to deal with and move through questions, allowing students to get back to the answered questions again. It also supports Arabic when needed.
Possibility of downloading examination questions in Question Bank on System, with the following possibilities:
  • Possibility of organizing questions in specific levels of difficulty; such as easy, normal, and difficult, as well as choosing questions through these levels.
  • Selection of questions is to be within specific system strategy (selecting questions randomly to form various exam templates) that University or concerned department has determined.
  • Possibility of displaying selections of answers randomly.
  • System provides secret and safety feature to exam questions and presents appropriate solutions for exam questions to be not leaked or revealed under any condition. Students could not access any exam except through password of specialist supervisor
  • System provides mechanism for calculating time throughout the online examination.
  • System provides protection and recovery feature for students’ answers, grades and time in the exam in the case of an urgent technical failure has happened during the submission of the exam.
  • Calculating and displaying grades immediately when exams are done by students, or not being displayed in accordance with academic requirements.
  • Delivering any type of reports requested by the University or the concerned department following the completion of the exam.
  • System should be able to conduct the exam through the internet and the internal network (LAN).
  • The provided online examination system used for 7 years over the preparatory year in King Saud University for examining both Computer skills and English curriculums for 4 years in Faisal University to examine all the curriculums of the preparatory year in the university. A copy of the company’s deals with King Saud and Faisal Universities are attached in Company’s experience attachment.
  • Retrying: enabling students to retry the exam.
  • Personal scheduling for exams: this feature makes the students able to schedule their exams according to their preparations when University allows that.
  • Academic reports consisting of deep analysis of results in accordance with educational objectives of units of curriculum, in addition to reports that may be provided for students.

Key Features of Online Examination System:

  • Role based architecture: supervisor might give user’s permissions and also allocate functions and features for him.
  • Question Bank: each question in Question Bank is related to the objectives of the curriculum unit in compliance with difficulty levels, and these questions are able to reuse again in the future.
  • Maintaining the Security and Confidentiality of the exam and question bank: all the tables and files of the questions are encrypted, there is also specific mechanism that allows only students to log in.
  • Support for non-English languages: exam program is aligned with Unicode so it supports other non-English languages.
  • Learner Authentication: All information of student and his picture in the examination system are displayed. The supervisor of exam could identify the student and permit him to start. The pictures of student is also displayed on the main window.
  • Question Randomization: questions are provided by using high-efficiency algorithms where taking all selection standards and difficulty of questions into consideration.
  • Option Shuffling: in addition to question randomization, system also supports option shuffling where it shows shuffling from one student to another.
  • Crash and Recovery: system supports crash and recovery mechanism which the examination can be stopped because of the power outage or device failure, in this case system saves details of exam and restores them and the students could continue their exams to finish the rest of the questions in the frame of remaining time, and supervisor has the right to continue the exam or retest it once more.
  • Instant Result Calculation: The result of students’ examinations is calculated immediately after the completion of the examination.
  • Learner Feedback: At the end of examination, students have the right to provide feedbacks on exam program and center, this would help in developing the evaluation process. This feature could be cancelled or permitted by the supervisor.
  • Reports: Several reports are provided for several users in according to the tasks and roles.
  • Question Types Supported: Some questions used in exam are: MCQ with only one “correct” answer, MCQ with several correct answers, true or false questions, and Identifying the picture.

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